If you've been charged with arranging a charter bus for a sporting or community event, then you need to do everything you can to ensure that everyone is safe and comfortable during the journey. In reality, all you will probably need to do is ensure that everyone shows up on time for departure and that nobody gets lost at the venue. What are some of the things you need to do to make the journey as safe and comfortable as possible?
When you get on the bus, identify the location of the first aid kit and any fire extinguishers. While these items should be clearly marked, the driver might not automatically be able to locate them if this is not the vehicle that he or she ordinarily drives, as can sometimes be the case with a company that operates a number of different buses. It can just be extremely helpful to know the location of these items so that they can quickly be accessed in the event of an emergency. While the driver will do everything that they can to help, it's important to remember that they will still need to drive the bus if an incident occurs while the bus is in motion.
Plan the Itinerary
While you will probably have a rough idea of the required travel times, it can be a good idea to check traffic conditions on the day of departure. This means that you can advise everyone of any possible delays. This is also important when your group returns home at the end of the day, so that their onward rides home can be arranged as needed. Your itinerary should also include a list of everyone who is expected on the charter bus. While this might seem blindingly obvious, it can still be rather easy to leave a latecomer behind if no list of passengers has been prepared.
Overdoing the Drinking
It might not be something you have to deal with, but when the bus has been chartered for a social occasion, you might need to be prepared if any of the passengers decide to partake in some adult pursuits, namely drinking. You might wish to discourage this, since to throw up on the bus might jeopardise the security deposit that your sporting or community group has paid. Just in case, you should have a few plastic bags on hand to give to any passengers who might have overdone things. Hopefully it won't be necessary, but this is definitely an instance where it's better to be safe than sorry.
Your charter bus trip will probably be free of any issues, but you will feel more comfortable if you do a little bit of planning ahead to make sure everything runs as smoothly as possible.